Senior Project Coordinator

Senior Project Coordinator

Organization

The Muskoka Community Land Trust (MCLT) is a community-led, nonprofit organization dedicated to acquiring and stewarding land in Muskoka to develop permanently affordable housing, social enterprises, and food security initiatives.

By holding land on behalf of the community, MCLT aims to balance individual needs for secure housing with broader community goals, such as maintaining housing affordability, preventing displacement of vulnerable residents, and promoting economic and social inclusion.

MCLT has won a transformative grant that will open the door to additional funding partner participation in the capital costs of building 179 units of green, clean, purpose-built rental housing. This grant will allow us to develop and document the processes required to bring a project of this magnitude from vision to breaking ground. It will also result in a template for other non-profit housing organizations across Ontario, enabling them to replicate demonstrated proof of concept rather than building new models from scratch.

Job Purpose

The Senior Project Coordinator will oversee the planning, implementation, and tracking of activities funded by this grant, ensuring successful completion by the project end date.

Reporting Relationships

The Senior Project Coordinator will work closely with and report directly to the Executive Director. They will also be responsible for coordinating volunteers for tabling at events throughout the spring and summer of 2025.

Working Conditions and Compensation

• Contract Duration: 7-month contract (until August 31, 2025)

• Work Arrangement: Remote/hybrid - must be able to travel independently in Muskoka (primarily Huntsville and Bracebridge, sometimes other municipalities in the District, and occasionally to events and/or conferences outside of Muskoka)

• Hours: 20-40 hours per week; the first 8 weeks will require more hours as grant activities roll out

• Flexibility: Ability to manage own schedule, including some weekends and evenings

• Compensation: $57,000 over the 7-month contract

Primary Duties & Responsibilities

The Senior Project Coordinator works closely with the Executive Director and performs a wide range of duties, including:

Project Management

• Create a detailed work plan and schedule in collaboration with the Executive Director, identifying and sequencing the activities needed to complete the project successfully

• Manage volunteers according to the established policies and practices of the organization

• Contract qualified consultants to work on the project as appropriate

• Establish a communication schedule to update stakeholders, including the Executive Director and the external grant advisor

• Review the quality of the work completed with the project team regularly to ensure it meets project standards

• Monitor the progress of the project, making adjustments as necessary to ensure deliverables are met on time, within budget, and at the required level of quality

• Write reports on the grant project for management and funders

• Evaluate the outcomes of the project as established during the planning phase

Community Outreach & Development

• Engage respectfully with surrounding First Nations communities and urban Indigenous people and organizations to build relationships that can lead to collaboration, partnership, or Land Back opportunities

• Establish and maintain contact with key individuals in the community, partner organizations, and local businesses to advance MCLT’s mission and reputation

• Expand MCLT’s public visibility and recruit members through senior events, public presentations, and speaking engagements

• Participate in media interviews, including radio, television, podcasts, and newspapers

• Develop a framework for building management and resident selection and governance in consultation with experts on cooperative, non-profit, and community housing

Sustainable Construction Application and Evaluation

• Oversee the analysis and reporting required to evaluate and incorporate building technologies that reduce carbon emissions during construction and operation

• Ensure the implementation of durable building practices that prioritize indoor air quality, year-round temperature comfort, and overall resident health

Qualifications, Education, & Experience

Education & Experience

• Post-secondary education in community development, sustainable economic development, or urban/municipal planning

• Experience in project management, fundraising, and grant reporting

• Experience in construction and the cooperative sector is an asset

Professional Designations (Preferred)

• Passive House builder or similar certification

• Trained in BEAM or similar carbon life cycle analysis software

Knowledge, Skills, & Abilities

• Knowledge of project management

• Proficiency in basic computer applications (word processing, spreadsheets, email)

• Knowledge of community land trusts and non-profit housing development is an asset

Behavioural Competencies

The Senior Project Coordinator should demonstrate competence in some or all of the following:

• Ethical Behaviour: Uphold ethical business practices aligned with MCLT’s values

• Effective Communication: Clearly and effectively communicate through speech and writing

• Decision-Making: Assess situations to determine urgency, importance, and risks to make informed decisions

• Organization: Set priorities, develop schedules, and track progress towards goals

• Planning: Develop and implement action plans, evaluating progress and results

Equity & Accessibility

MCLT provides equal employment opportunity to all applicants and employees and does not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status, disability, or any other characteristic protected by local law.

We particularly encourage applications from Black people, Indigenous people, and people of colour, people with disabilities, members of the LGBTQ2IA+ community, and those with diverse areas of expertise and lived experiences.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the selection process.

How to Apply

Email your resume and cover letter to info@muskokaclt.org, addressed to Sandi Martin, Executive Director.