Administrative Assistant

PVO is celebrating our 30th year in business!
A dynamic, rapidly growing, boutique bookkeeping firm is seeking the right people to join our team –

PVO is looking for people who are:

• Punctual and reliable
• Pleasant to work with
• Outgoing with clients & staff
• Conscientious with their responsibilities
• Curious and eager to learn
• Good communicators
• Hardworking
• Detail oriented
• Organized

PVO needs people who can:

• Answer the telephone, take messages, manage emails, and greet clients professionally
• Perform basic data entry in QuickBooks 
• Ask questions, accept directions, and keep detailed notes on client files
• Are familiar with QuickBooks Desktop, Excel spreadsheets, Microsoft Word, and Outlook

If these qualities describe you –
visit our website: www.patriquinvirtualoffice.com to learn more about our firm.

And, if you are looking for stable, long-term employment –
send your resume with cover letter to: info@patriquinvirtualoffice.com

Administrative Assistant 

Job Description

• Answering telephone in a professional manner, taking and relaying messages promptly.
• Greeting clients in a friendly and professional manner.
• Receiving incoming bookkeeping materials from clients: sorting those materials promptly, identifying urgent action items, and then processing, via data entry, the materials according to the client’s needs and PVO company billing cycle, including keeping notes on each client’s file.
• Producing monthly/quarterly/year-end reports for clients, WSIB, CRA, etc.
• Routine confirmation calls to CRA, WSIB, etc., and occasional online research.
• Receiving, sending, and printing emails.
• Tracking time spent on each client file via the QuickBooks Timer, as work is progressing. Uploading the timer data at the end of each workday. Providing interim timer uploads as directed by the owner.
• Copying, scanning, faxing documents.
• Creating filing systems.
• Maintaining working files, clean workspace, etc.
• Providing guidance, occasionally as needed, on PVO routines, policies, and procedures to new employees in the owner’s absence.
• Utilizing Excel for the creation of spreadsheets, as applicable to client files and PVO internally.